Executive Marketing Coordinator (Executive Assistant + Marketing Operations + GoHighLevel)
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours (PST Required)
Location: Mexico, Colombia, Brazil, Costa Rica, Jamaica
About This Opportunity
We’re hiring a highly organized and execution-focused Executive Marketing Coordinator to support a fast-growing entrepreneurial business across marketing operations, executive support, content coordination, and client communication.
This is not a passive assistant role.
You’ll be deeply involved in:
- Marketing execution
- Social media coordination
- CRM management
- Content operations
- Lead follow-up
- Day-to-day operational support
If you thrive in fast-moving startup environments, enjoy wearing multiple hats, and love bringing structure to chaos — this role is a strong fit.
What You’ll Own
Executive & Operational Support
- Manage calendars, scheduling, and executive coordination
- Support day-to-day operational workflows and project tracking
- Handle inbox management and prioritize urgent communication
- Maintain organized files, SOPs, and internal documentation
- Ensure nothing falls through the cracks across ongoing projects
Social Media & Content Execution
- Create, schedule, and publish content across:
- Online communities
- Manage:
- Comments
- DMs
- Community engagement
- Audience interaction
- Track engagement performance and content consistency
- Help repurpose content into short-form assets and promotional materials
GoHighLevel CRM & Marketing Automation
- Build and manage workflows inside GoHighLevel
- Set up:
- Automations
- Follow-up sequences
- Email campaigns
- Lead nurturing systems
- Maintain CRM hygiene and organized pipeline tracking
- Ensure all lead communication and follow-ups happen on time
Video Editing & Creative Support
- Edit short-form videos for:
- Social media
- Marketing campaigns
- Community engagement
- Create graphics and branded assets using:
- Canva
- Veed
- OpusClips
- Similar tools
- Maintain consistent visual branding across platforms
Research & Lead Generation Support
- Conduct research to build:
- Ideal Client Profiles (ICPs)
- Prospect lists
- Lead databases
- Organize findings into structured spreadsheets and CRM systems
- Support outreach and marketing initiatives with clean data
Website & Technical Coordination
- Support light website updates and landing page changes
- Assist with:
- Advertising campaign setup
- Technical integrations
- Platform troubleshooting
- Coordinate across tools and systems to keep operations running smoothly
Required Experience & Skills
- Experience in:
- Executive Assistant
- Marketing Coordinator
- Operations Support
- Virtual Assistant
- Digital Operations roles
- Experience supporting:
- Founders
- Coaches
- Startups
- Entrepreneurial businesses
- Strong proficiency with:
- Google Workspace
- Google Calendar
- Google Drive
- Google Sheets
- Hands-on experience with:
- GoHighLevel
- CRM systems
- Marketing automations
- Experience with:
- Canva
- Veed
- OpusClips
- Short-form content tools
- Strong understanding of:
- Instagram management
- Excellent written English communication skills
- Highly organized with strong multitasking abilities
- Ability to work independently with minimal supervision
Nice-to-Have Experience
- Experience inside:
- Coaching businesses
- Agencies
- Creator businesses
- Consulting companies
- Familiarity with:
- Email marketing
- Landing pages
- Paid ads support
- Community management
- Experience using:
- Slack
- Notion
- Airtable
- ClickUp
- HubSpot
What Makes You a Great Fit
- You’re highly proactive and execution-oriented
- You naturally create structure and organization
- You communicate clearly and professionally
- You move quickly without sacrificing detail
- You enjoy fast-paced startup environments
- You take ownership and follow through consistently
- You’re comfortable balancing marketing, admin, and operational tasks
What a Typical Day Looks Like
- Manage calendars, inboxes, and operational priorities
- Schedule and publish social media content
- Respond to DMs and community engagement
- Build and optimize GoHighLevel workflows
- Edit short-form content and create marketing assets
- Update CRM pipelines and track leads
- Support client or program onboarding coordination
- Conduct lead generation and market research
- Assist leadership with operational execution and project coordination
In short:
You are the operational engine behind marketing execution, communication, and organization.
Key Success Metrics (KPIs)
- Consistent and timely content publishing
- Organized and accurate CRM management
- Zero missed lead follow-ups or communication gaps
- High responsiveness and engagement across platforms
- Well-maintained operational systems and digital assets
- Strong execution across multiple moving priorities
Why This Role Stands Out
- Work directly with entrepreneurial leadership
- High ownership and visibility across the business
- Blend of:
- Marketing
- Operations
- Executive support
- Content coordination
- Opportunity to improve systems and processes
- Remote flexibility with strong growth potential
- Exposure to modern marketing and automation tools
Interview Process
- Initial Phone Screen
- Video Interview with Pavago Recruiter
- Practical Task / Coordination Exercise
- Client Interview
- Offer & Background Verification
Apply Now
If you:
- Love operations and execution
- Enjoy supporting founders
- Thrive in startup environments
- Can balance marketing, organization, and communication
This role is a strong fit for you.
Originally posted on Himalayas
